Organisation and responsibility

Governing Body

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A register of business interests for governors and staff is maintained by the School business manager and is available for inspection at any time. It is the responsibility of each governor and member of staff to notify the School business manager of any business interests they have which require inclusion in the register.  Any governor or member of staff who has an interest in a business tendering for a contract will not form part of the committee awarding the contract.  No governor or member of staff involved in awarding a contract will accept gifts or hospitality from current or potential suppliers. The school does not obtain goods and services for the private use of governors or staff.

Being a School Governor

Why do schools need governors?

For some time now local people, volunteering as school governors, have been making important decisions about the way each school is run.  It’s an opportunity to have your voice heard and to influence education for the children in Holly Lodge Girls’ College.

Schools have changed.  They now make decisions on how to spend their budgets.  It’s a big responsibility for those in charge.

What do governors do?

The governors are responsible for making sure the school provides a good quality education.  They set the school aims and policies together with the head.  The head is responsible for day-to-day management, and is chosen by the governors and works closely with them.

Every school has a governing body.  Ours includes:

  • Parents elected by other parents of children at the school;
  • Representatives appointed by the Local authority
  • Members co-opted from the community (including the business community)
  • School staff, including the Headteacher

Appointments are usually for four years

The governing body:

  • Is accountable for the performance of the school:
  • Plans for the school’s future direction;
  • Selects the head teacher;
  • Makes decisions on the school’s budget and staffing;
  • Makes sure the National Curriculum is taught;
  • Decides how the school can encourage pupils’ spiritual, moral and cultural development;
  • Makes sure that the school provides for all its pupils, including those with special needs.

These are not simple matters.  They affect the interests of the pupils, the morale of staff and how parents and others see the school in the community.  Professional advice is always available from the head and staff.

It’s not easy being a governor

Being a governor can be hard work at times.  There may sometimes be a lot of papers to read and meetings to attend.  Governors may need to make difficult decisions about individual pupils or members of staff.

The governing body usually meets at least once a term and governors can choose to sit on any of the committees.

Governors need to ask questions, gather views and then decide what is in the school’s best interests.  A governing body is not a supporters club.  Governors are responsible for how the school is performing.

What help do governors get?

Liverpool Authority  (LA) provides information and advice.  www.gov.uk – provides guidance and other useful publications.

The Liverpool Governors’ Forum has worked with the Association of Liverpool Special School Headteachers, LASH and Liverpool Primary Headteacher’s Association to consider a framework that provides the foundation for an effective relationship between school and governors.

From the school, governors can expect: From governors, the school can expect:
Acceptance that the Governing Body is an important part of the school. Committed involvement through agreed procedures including a clear visiting policy.
Respect as volunteers, bringing other skills and perspectives to service the school. Regular attendance at meetings, including being active members of governing bodies of committees.
To be given appropriate and accurate information in time to enable them to fulfil their role. Preparation before meetings, so they arrive well informed, having all the information given.
To be trusted with open information about the strengths of the school and its areas for development. A commitment to confidentiality.
That their expertise will be used by the school. Circumspection in what is said about the school.
The provision of a school induction programme. Support for the school in the wider community.
The recognition that the education of the children in the school is as important to governors as to the professionals in the school. A willingness to participate in induction and continued development.
To work together on behalf of pupils with parents, the local community, local and central government and other relevant organisations. The acceptance of the collective responsibility of the governing body and full support for all decisions made.

SCHOOL GOVERNORS

They may be contacted via Mrs M.Hughes, Clerk to the Governors, in the school Office.
COMMITTEES & MEMBERS

List of Governors

Governor Name Term of office Committees Governor elsewhere Register of Interests
Headteacher Andy Keen 01/09/2016 onwards Finance, Pastoral, Standards, Pay and staffing West Derby Academy Headtacher – Holy Lodge Girls’ College
Local Authority Governor Joyce Fitzgerald July 2015- June 2019 Finance, Pasortal, Standards NIL
Staff Governor P Merryweather Sept 2016- Aug 2020 Pastoral, Standards Member of staff – Holly Lodge Girls’ College
Parent Amanda Ryan Sept 2016- Aug 2020 Pastoral , Standards NIL
Parent Sharon Winder Sept 2016- Aug 2020 Pastoral, Pay and staffing NIL
Co-opted *Tom Sutton Feb 2015- Jan 2019 Finance , Pay and staffing NIL
Co-opted *Vanessa Murray July 2015- June 2019 Pastoral , Standards Nil
Co-opted Louise Grenville Sept 2016 – Aug 2020 Finance , Pastoral NIL
Co-opted John Garry Sept 2016 – Aug 2020 Finance , Pay and Staffing NIL
Co-opted Sian Graham Sept 2016 – Aug 2020 Standards, Pay and staffing West Derby Academy Headteacher – West Derby Academy
Co-opted Mark McHugh July 2015/19 Finance Member of staff – Holly Lodge Girls’ College
Co-opted VACANT

* Joint Chair of Governors

Attendance for Academic year 2015-2016  :   Full governors meetings 76%             Committees 74%

Governing Body and committee meetings are usually held once a term.  Extra ordinary meetings are held if/when required.

1. HOLLY LODGE GIRLS’ COLLEGE GOVERNORS STANDARDS COMMITTEE TERMS OF REFERENCE

Membership:

A minimum of three Governors plus the Head Teacher and or his/her representative.

Terms of Reference:

The committee will advise the Governing Body in relation to its statutory obligation concerning the curriculum.

Quorum:

This should be no fewer than three members, including the Head Teacher.

Delegated Powers:

1.             To work with identified members of staff to prepare drafts for approval by the Governing Body and to review regularly: the School Improvement Plan, Exam report, curricular aims and Departmental Improvement Plans.

2              To monitor performance towards National expectations and school targets.

3.            To monitor and evaluate academic standards across the school.

4.             To ensure that the requirements of children with additional educational needs are met, including high achieving students as well as those with special educational needs.

5.             To provide information regarding how the curriculum is delivered, resourced & evaluated.

6               Where necessary, to make recommendations to the Finance Committee on resource levels for curriculum implementation.

7              To exercise a monitoring role of the curriculum and the performance of departments in terms of academic achievement.

8              To meet with Curriculum Leaders to celebrate strengths and seek help for improvement where appropriate.

9              To receive from Curriculum Leaders annual evaluation reports and DIPs to update on progress and quality

Matters which cannot be delegated to the Curriculum Committee

a.         Duty of Governors to control the curriculum

b.         In consultation with the head teacher, to create a policy on collective worship in the School if required.

c.         Duty to ensure that pupils take part in daily collective worship and receive religious instruction.

d.         Duty to ensure implementation of the National Curriculum

e.         Duty to ensure a broad and balanced curriculum

f.          Duty to provide for the PREVENT strategy and British values

g.         Duty to prohibit political indoctrination and securing of balanced treatment of political issues

h.         Duty to consider the nature of its obligations on sex education

i.          Duty to consider the LEA’s Curriculum Statement

j.          Duty to ensure that examination courses have approved external qualifications.

Agreed 27 Sept 2016


2. HOLLY LODGE GIRLS’ COLLEGE FINANCE, ESTATE MANAGEMENT, HEALTH & SAFETY, AND SECURITY COMMITTEE TERMS OF REFERENCE

Membership of the Committee

A minimum of three named governors plus the Head Teacher or delegated representative who will meet at least once per term:

Quorum: a minimum of three Governors including the Head Teacher.  The committee may co-opt members, provided that the majority of members of the committee are members of the governing body.  The governing body may determine their entitlement  to vote in any proceedings of the committee.

FINANCE

Terms of Reference:

All areas of finance for which the Governing Body is responsible.  The main responsibility of the committee is, in consultation with the Head Teacher, to ensure proper allocation and management of funds delegated to the school under the LMS scheme.  The Committee has delegated powers.

Its functions are:

1. To review regularly and monitor spending priorities in the School Improvement Plan and where necessary, make recommendations to the Governing Body.
2. To provide guidance and assistance to the Governing Body and Head Teacher on all financial matters concerning the school.
3. To prepare a provisional school budget for the approval of the Governing Body as soon as possible after the indicative budget has been allocated to schools.
4. When notification is received of the annual allocation of delegated funds, to agree a final budget for submission to the LA.
5. To monitor income and expenditure of all delegated funds (including monies delegated for specific purposes, e.g., direct grants from the Government) and to make regular reports to the governing body.
6. To recommend a charging and remission policy to the Governing Body.
Delegated Powers:
1. To ensure that the financial regulations for the school approved by the governing body are implemented.
2. (in relation to no.4) to decide and submit to the LA by the required date the final budget for each financial year.
3. To exercise virement between budget headings as required for the benefit of the school in line with agreed procedures.
4. To oversee the lettings policy and ensure that the appropriate repayments from lettings are credited to the school budget.
5. To monitor spending so that the budget is not overspent at the end of the financial year.
6. To receive and where appropriate, respond to periodic audits of delegated funds.
7. To appoint a treasurer for any account held in the school name and to ensure the annual audit of such accounts.
8. To respond on behalf of the Governing Body to any consultations by the LA as appropriate
9. Where necessary to call a special meeting of the Governing Body.
ESTATES MANAGEMENT:  PREMISES
Terms of Reference:
To exercise delegated responsibility for the condition, repair, extension or alteration of premises.

To advise the Governing Body of major projects deemed to be necessary or appropriate.

To determine the use of the school premises outside school sessions time, including advice to the Governing Body on a possible charging policy.

Delegated Powers:
1. To monitor the maintenance and upkeep of the school premises and monitor and review the contract for the maintenance of the grounds.
2. To encourage the use of the school by the wider community.
3. To inspect the premises and grounds regularly and to prepare for incorporation into the School Improvement Plan, an Asset Management Plan of priorities for maintenance and development for the approval of the Governing Body.
4. To ensure that the responsibility of the Governing Body regarding litter is discharged, (Environmental Protection Act. 1990).
5. To make a regular audit of Risk Assessment.
6. To advise the Governing Body with regard to its compliance with the Health & Safety Regulations.
Matters which cannot be delegated to the Premises Committee
a. The approval of schemes where changes to the premises require DFE approval under proposals in respect of a significant change of character, a significant enlargement of the premise, or a transfer of the school to a new site.
HEALTH. SAFETY & SECURITY
Terms of Reference:
1. To promote co-operation between all employees at the school to achieve and to maintain a safe, secure and healthy workplace for staff and pupils.
2. To review the school health, safety and security policy.
3. To consider and make recommendations arising from new health, safety and security documentation issued by the LA, DFE, HSE, etc.
4. To monitor accident reports and fire drills.
5. To report progress on areas of concern identified under previous heading.
6. To examine safety inspection reports and to make recommendations where remedial action is required.

Agreed 27 Sept 2016

3. HOLLY LODGE GIRLS COLLEGE GOVERNORS’ PERSONNEL COMMITTEE TERMS OF REFERENCE

Membership:

A minimum of three named Governors, plus the Head Teacher or her representative.

Quorum:

No fewer than three members including the Head Teacher.

Terms of Reference

All aspects of personnel management: appointment of staff, performance, pay and the Governing Body’s responsibility as the employer.

Delegated Powers:

1. To implement, review and evaluate the staff Appraisal and Pay Policies.
2. In conjunction with the Head Teacher, to draw up a staffing structure, (teaching and support staff, posts of responsibility, etc) and to review it annually.
3 To carry out all procedures for the appointment of new teaching staff, (except head teacher or deputy head teacher), site supervisors, technical and administrative staff.
4. To delegate to the Head Teacher all provision of supply cover.
5. To delegate to the Head Teacher the appointment of teaching staff on the Common Pay Spine and posts carrying TLR 2 payment, posts carrying a TLR1 payment shall have Governor approval. Plus support staff, excluding Estates Manager and Operations Manager.
6. To consult as required (e.g. over pay policy), with all staff or with recognised trade unions.
7. To monitor the issuing of contracts of employment to staff and ensure that appropriate job descriptions are in place.

The Salary Review Committee

The Governing Body will nominate two or three Governors to review the performance of the Head Teacher.   These Governors will then agree the SIP for this process.

Three members of the Personnel Committee constitute the Salary Review Committee.  This group has fully delegated powers to review annually the salaries of all teaching and support staff, in the Autumn term. The committee will review roles as appropriate regarding Job Evaluation.

Matters which cannot be delegated to the Staffing Committee:

Appointment of Head Teacher/Deputy Head Teacher.  The committee may recommend the appointment but the full governing body must approve it and recommend that person for appointment by the LEA.

Agreed 27 Sept 2016

4. HOLLY LODGE GIRLS’ COLLEGE BOARD OF GOVERNORS PASTORAL COMMITTEE TERMS OF REFERENCE

Membership

A minimum of three governors plus the Head Teacher and or his/her representatives.

The committee may have co-opted members to assist in the execution of its duties.

At least one committee member other than the Head Teacher should be in attendance at the meetings of the Academic Board.

Meetings

The committee will meet at least once per term.   Additional meetings dealing with pupil issues will be convened as and when required.

Quorum

Two Governors in addition to the Head Teacher.

Terms of Reference

The committee will advise the Governing Body in relation to its statutory duties regarding the welfare and guidance of students and all aspects of Social Inclusion and the pastoral curriculum.  The committee serves as an Academic Board whose role is to review student progress, celebrate success and take appropriate action for pupils who are underachieving or misbehaving.  Members of the Committee would not be expected to serve on a Disciplinary Committee for the exclusion of a pupil whose circumstances are known to them.

The Committee will

1. Review, update and monitor the implementation and effectiveness of all pastoral policies.
2. Oversee the effectiveness of Behaviour and Discipline procedures.
3. Discharge responsibilities in terms of Child Protection , Social Inclusion British Issues and the Prevent agenda
4. Ensure the school provides students with support and guidance appropriate to their stages of development.
5. Ensure there is a planned programme of personal development for all students including their spiritual, social, moral and cultural development.
6. Oversee the use of Form Tutor time and the monitoring of pupil progress.  Receive a pastoral update for attendance/behaviour at every Pastoral committee meeting.
7. Review regularly the opportunities provided by the school for students to develop their Leadership skills
8. Oversee the policy on Collective Worship
9. Ensure clear and effective communication with parents particularly with reference to reporting pupils’ progress, which must be in line with statutory requirements.
Agreed Sept 2016